These Terms & Conditions outline the working relationship between Affluent Media and you, the Partner. They set out how we manage content ownership, usage rights, project timelines, payments, cancellations and everything else that keeps projects running smoothly.

By proceeding with our services, you confirm that you have read, understood and agreed to the terms below. This agreement protects both parties, sets clear expectations and ensures your project is delivered to the high standard we are known for.

If anything needs clarification before signing, please let us know and we will talk you through it.

1. EQUIPMENT Any damage caused to Affluent Media equipment by the Partner or their guests will result in a full replacement fee. This fee must be paid within 7 days. No footage will be released until full payment is received. If unpaid after 7 days, Affluent Media may pursue legal action.

2. OWNERSHIP

a. Raw footage is not supplied unless agreed in writing. All project files, including Premiere Pro, After Effects, Final Cut, Photoshop and Audition files, remain the exclusive intellectual property of Affluent Media. Raw footage, audio and edited content remain the property of Affluent Media until full payment is received.

b. If services remain unpaid, Affluent Media may withhold recorded and finished work and may use all or part of the recordings for display, promotional or commercial use.

c. Copyright in all videos, images, audio, music, lyrics or compositions included in production remains with the original copyright holder.

3. POST PRODUCTION AMENDMENTS

a. The number of amendment rounds will be stated during quotation. If not stated, the default is 2 rounds. Version One will be delivered for review and the Partner must provide all requested changes within 14 days.

b. After Version One changes are made, Version Two will be delivered. The Partner must provide remaining changes within 14 days. If a Version Three is required, it follows the same 14 day timeframe.

c. Any additional rounds beyond the agreed amount will be charged at Affluent Media’s post production hourly rate plus a handling fee of $250 plus GST per additional edit round. This covers render time, uploads, project management and platform administration.

d. Any changes submitted late, drip fed or outside the original brief will be treated as an additional round and charged accordingly.

Note: Even small changes require time to check, render and upload. Drip feeding amendments increases delivery time and may create additional charges.

4. BACKUPS AND PARTNER MATERIAL DISPOSAL Affluent Media stores raw footage, edited files and audio for up to 6 months from the date of final delivery. After this 6 month period, all materials will be permanently deleted as part of routine storage management. If a project remains unpaid or inactive for 3 months without communication or resolution, Affluent Media may dispose of all related materials at any time. The Partner is responsible for requesting long term storage or obtaining copies of deliverables within the 6 month retention window. Extended storage may be available on request and may incur additional fees.

5. RAW FOOTAGE Raw footage is charged separately. Unless Affluent Media is contracted solely for filming, raw footage is not included in project delivery.

a. Raw footage is not considered a final product.

b. The volume of footage is substantial and may require large storage capacity.

c. Raw footage may contain unusable or unflattering material and may misrepresent Affluent Media if released.

d. Access to raw footage may reduce future editing opportunities.

Fee: The standard fee for raw footage is $5,000 plus GST.

If raw footage is purchased, the Partner receives a licence to use it, but ownership remains with Affluent Media unless agreed otherwise in writing. Requests made after 30 days from final delivery may incur additional fees and availability cannot be guaranteed.

6. TERMS OF USE BY AFFLUENT MEDIA Affluent Media may use footage for its own marketing on its website, social channels or promotional material if:

Written approval is provided, or

The Partner has publicly released the content.

This ensures alignment with the Partner’s release timeline while allowing Affluent Media to showcase its work once public.

7. VENUE, LOCATION FEES AND TRAVEL REQUIREMENTS Unless agreed otherwise in writing, the Partner is responsible for securing all venue permissions, permits and location fees. Affluent Media is based in Melbourne, Victoria. Travel is billed as follows:

Local Travel within Victoria Filming more than 40 kilometres from Melbourne CBD incurs a travel fee of $250 plus GST per shoot day. This covers fuel, tolls, transport time and additional load in and load out requirements.

Interstate Travel For interstate projects, the Partner must cover:

Qantas flights to and from the destination for required crew

Ground transport including Uber or similar

Hotel accommodation

Location or venue access fees

Excess baggage for equipment where required

Affluent Media does not add a service fee or markup to travel. All costs are passed on at cost.

Advance Approval: A travel estimate will be provided. Written approval is required before bookings are made.

8. SUBCONTRACTING Affluent Media may engage subcontractors, freelancers, specialist crew or third party providers for any part of the project. This may include cinematographers, editors, audio specialists, photographers, production assistants, stylists, makeup artists and technical support. All subcontractors operate under Affluent Media direction and must meet professional standards relating to confidentiality, quality and timely delivery.

9. RIGHT OF REFUSAL OR TERMINATION Affluent Media may refuse service or terminate this agreement at any time if:

a. Any crew member faces a risk of injury.

b. Equipment is at risk of damage.

c. The Partner displays unreasonable behaviour including aggression, harassment, boundary violations or disrespect towards Affluent Media staff.

d. The Partner attempts to contact Affluent Media staff outside business hours through email, phone, business address or home address in a manner that is intrusive, inappropriate or persistent.

e. The Partner remains inactive, unresponsive or fails to meet agreed communication or feedback requirements for 45 days, resulting in project stagnation or operational disruption.

f. The Partner repeatedly or materially changes the strategic direction, campaign roadmap or agreed project scope within 60 days, creating unreasonable workload or preventing Affluent Media from delivering the project efficiently.

g. The Partner’s actions, conduct or requests make the project commercially unviable, unsafe, unethical or inconsistent with Affluent Media’s professional standards.

If services are terminated under this clause:

All payments made are non refundable.

Any outstanding work, drafts or deliverables may be withheld.

Any remaining invoices become immediately payable.

Affluent Media may seek compensation for losses, time spent or expenses incurred up to the termination date.

10. CONTENT CREATION SERVICES Affluent Media provides content creation services based strictly on the written brief supplied by the Partner. All deliverables, direction, brand guidelines, references and specific requests must be provided in writing.

Verbal instructions, on set direction, phone calls or informal comments are not considered part of the approved brief. If it is not in writing, it is not actioned.

The Partner must provide clear, detailed and complete instructions. Vague or incomplete briefs may cause delays or additional costs. Any work required to revise or recreate deliverables due to an unclear or incomplete brief will be billed as additional work.

11. WEEKEND FILMING SURCHARGE Filming scheduled on Saturdays, Sundays or public holidays incurs a weekend surcharge of 30 percent applied to the total project cost. This covers crew penalty rates, staffing needs and extended operational hours. All weekend and public holiday bookings must be confirmed in writing. Standard cancellation terms apply.

12. USAGE RIGHTS AND EXTENSIONS All content created remains the intellectual property of Affluent Media unless agreed otherwise in writing. Partners receive a non exclusive, non transferable licence to use delivered content within the campaign or scope agreed.

Permitted Use:

Social media

Websites

Email campaigns

Paid advertising

Trimming or reformatting content for the same campaign

Requires Permission:

Usage in a different campaign

Usage by a different brand

Resale or commercial licensing

Usage outside the agreed scope (To extend usage, contact [email protected]).

Unauthorised Use: Unauthorised use incurs a fee of 15 percent of the original project value per instance.

13. CONFIDENTIALITY Both parties agree to protect non public, sensitive or commercially valuable information. Disclosure is not permitted unless required by law or agreed in writing.

14. SOCIAL MEDIA AND PUBLICITY Affluent Media may capture behind the scenes images or footage for internal marketing purposes. Partners who do not wish to appear must notify Affluent Media in writing before production.

15. PROJECT ONBOARDING AND INVOICE An invoice for the first month of the retainer or the agreed project fee will be issued before work begins. Full payment is required to confirm booking and activate this agreement.

Work cannot commence until payment is received.

Affluent Media does not accept deposits. All bookings are confirmed upon full payment.

Autopayments for Retainers: Retainers are billed monthly through Stripe autopay. The Partner must ensure the payment method is valid. Failed payments may result in a temporary pause of all work until resolved.

16. REVIEW AND FEEDBACK POLICY Standing review windows may be set for ongoing partners. If feedback is not received within 5 business days or by the next review window, deliverables will be considered approved and the project may be paused. Work will resume based on the next available production schedule.

17. CANCELLATION POLICY

Cancellations within 72 hours of a scheduled shoot incur a fee of 30 percent of the project value.

Cancellations on the day may incur a 100 percent kill fee.

To avoid fees, cancellations or rescheduling must occur at least 72 hours before the booking.

Contact:

Email: [email protected]

Text: +61 468 054 609

18. PARTNER RESPONSIBILITIES, SCHEDULING AND PROJECT PRIORITY

a. The Partner must be proactive in reviewing content, booking filming days, attending calls and responding within agreed timeframes.

b. Invoicing continues on schedule regardless of Partner delays. Filming days, editing time and allocated resources are not paused, credited or rolled over.

c. If a project falls 30 days behind due to Partner inaction, Affluent Media may reprioritise the project behind active partners. New delivery dates will depend on availability.

d. If urgent delivery is later required due to Partner delays, rush fees may apply.

19. RETAINER CANCELLATIONS Retainers rely on consistent delivery, team allocation and ongoing campaign planning. Cancellations are not permitted during the retainer term. To end a retainer, the Partner must provide written notice at least 30 days before the end of the current term.